Student Representative Election

Tung Wah University of Hong Kong is comprised of both student and staff members. To streamline the governance and policymaking processes, and to enhance the sense of belonging among the University community, we are seeking to obtain diverse views and opinions from different members. Students are invited to join as student representatives on the various Boards and Committees of the University.

Remarks

Timeline is subject to the decision made by the Chairman of the Student Affairs Committee (STUAC) attributing to any special circumstances.

B. Boards or committees in the University that include member(s) of Student Representative

AY2024/25(Effective from Jan 31, 2025to Jan 29, 2026) [PDF file]

Former Student Representatives [PDF file]

1. University Council (UC)

a. Role

To administer the property and manage the general affairs of the University subject to the directions of the Board of Governors (BoG) and subject to the Articles of Association of the University and such regulations (if any) as from time to time be prescribed by the University in the general meeting.

Remark
The full Terms of Reference can be referred to on the TWC Webpage – About TWC > Governance atHERE.
​​​​​​

b. Composition
CC consists of sixteen members. The Chairman, Vice Chairman and members are appointed by the BoG.

All Vice Presidents

c.Frequency of Meeting
At least 4 times per academic year

2. Academic Board (AB)

a. Role

1. To regulate and approve all academic affairs of the University (including admission, academic regulations, new programme/programme area development, programme teaching and learning, quality assurance, assessment standards, conduct of examinations and student graduation etc.).

2. To provide effective development, implementation, review and improvement of the academic programmes and activities of the University.

Remark
The full Terms of Reference can be referred to on the TWC Webpage – About TWC > Governance atHERE.

​​​​​b.Composition

c.Frequency of Meeting Quarterly

3. Academic Regulations Committee (ARC)

a. Role
To be responsible to the Academic Board (AB) for the development and review of the University’s academic regulations for programmes, the implementation of these regulations, and the procedures which support their implementation.

Remark
The full Terms of Reference can be referred to on the TWC Webpage – About TWC > Governance atHERE.
​​​​​​

b. Composition*

c.Frequency of Meeting
At least once per academic year

4.General Education Committee (GEC)

a. Role

To develop framework and guidelines for General Education courses, and oversee their operation and development.

Remark
The full Terms of Reference can be referred to on the TWC Webpage – About TWC > Governance atHERE.

b.Composition*

c.Frequency of Meeting
At least once per semester

5.Learning and Teaching Committee (LTC)

a. Role

1.To enhance the quality of learning and teaching.

2. To oversee mechanisms and operations of the support structures for the enhancement of learning & teaching effectiveness.
3. To develop ways of promoting good practices across Schools.

Remark
The full Terms of Reference can be referred to on the TWC Webpage – About TWC > Governance atHERE.

b.Composition*

c.Frequency of Meeting
At least once per academic year

6.Quality Assurance Committee (QAC)

a. Role

1.To develop, implement and oversee academic quality assurance framework and policies.
2. To maintain a high standard across all programmes/programme areas within the University.

Remark
The full Terms of Reference can be referred to on the TWC Webpage – About TWC > Governance atHERE.

b.Composition*

c.Frequency of Meeting
At least four times per academic year

7.School Board (SB)

a.Role
To be responsible to the Academic Board (AB) for the operation, management, development and quality assurance of the School’s programmes and other academic-related matters.

Remark
The full Terms of Reference can be referred to on the TWC Webpage – About TWC > Governance atHERE.

b.Composition

c.Frequency of Meeting
At least four times per academic year

8.Student Affairs Committee (STUAC)

a. Role

1.To decide the policies and guidelines on non-academic student services, including, amongst others, allocation of all kinds of scholarships/awards, and conduct periodic review on monitoring mechanism.
2.To consider non-academic misconduct and reported violations cases and when necessary, assigns appropriate penalties.

Remark
The full Terms of Reference can be referred to on the TWC Webpage – About TWC > Governance atHERE.

b.Composition*

c.Frequency of Meeting
At least four times per academic year

C.Role of Student Affairs Office

• To implement the election regulations and conduct election in a fair manner to all candidates.
• To act as a channel between students and student representatives and to forward students’ comments for student representatives’ follow-up.

D. Nomination

Who can run for election?

• All full-time TWUHK students without any disciplinary record during their studies at the University.

What to do for nomination?

• Get nominated by at least 10 other full-time TWUHK students who have the right to vote.
• Eachstudentis allowed to run for at most two posts ofStudentRepresentative at the same term.
• Complete and return the nomination form, along with a personal statement (if any), to the Student Affairs Office by hand (Address: Room 1901, 19/F, Ma Kam Chan Memorial Building, KPC Campus) within the nomination period of 1 December to 31December 2025.

• The nomination form can be downloaded from HERE.

  Form_SAO_59_Application Form_Student Rep Election_Nomination Form.pdf (273.18 KB)

SAO’s Role

• Process the nominations within 5 working days after the last day of the nomination period.
• Advise the respective nominated students of the confirmation results.
• If there is no nomination, theElectionOfficer will announce the relevant post be in vacant for that term.

E. Voting Procedures

• Every full-time TWUHK student will have one vote for each board/committee in the University.
• Only the full-time students from the respective School are eligible to vote for the Student Representative of that School Board.
• No proxy will be allowed.

F. Determination and Confirmation of Results

• The Election will be valid with at least 10% of full-time TWUHK students’ valid vote.
• As for theelectionofStudentRepresentativesof School Board, the counting of 10% should be the total number of full-time TWUHKstudents at the respective School.
• The candidate who has received the most valid votes shall be declared duly elected.
• The Election Officer should make announcement to all students and staff no later than the next working day once the confirmed results have been reached.
• If two or more candidates receive the same number of votes, a furtherelectionin respect of these candidates shall be held, details of which shall be determined and announced by the ElectionOfficer as soon as practicable.

G. Term of Office

• The term of office for the elected student representatives will start from the day of the announcement and last for one year.

H. Re-election

• Re-election is required when any seat of student representative in Board / Committee is in vacancy.
• Head of Student Affairsis authorized to assign an Election Officer to arrange re-election within one month after the vacancy happened by following the above regulations.
• The term of office for the Student Representative(s) through Re-election will be ended on the same day of the Student Representative who is elected through the Annual Election as specified in clause 3.
• If the re-election of any post which has been conducted for once or the term of office of the vacancy is less than 3 months, Head of Student Affairsmay make a decision not to conduct the Re-election.

I. Amendment

• The Regulations shall be reviewed from time to time and any amendment should be made under the approval of the STUAC.

• Detailed regulations and guidelines could be found HERE.

  Guideline_SAO_58_Regulations on the Student Representatives Election (SRE).pdf (148.34 KB)

J. Enquiry

Shall you have any queries, please contact our office.

Email: sao@twc.edu.hk

Telephone: +852 3190 6660